UWL MIG CONTENTdm Metadata Application Profile
Collection title: Harriman Alaska Expedition of 1899
CONTENTdm collection alias: harriman

Created: 2023-12-05
Last updated: 2024-04-22
Metadata staff: Benjamin Riesenberg - ries07@uw.edu

Combined field list
Metadata-creation guidance: Photographs
Field configuration details

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Combined property list

Use this order when configuring fields for the collection

KEY

Record values: Metadata-greation guidance for standalone items
Record values - CO: Metadata-greation guidance for compound objects
Record values - CO-item: Metadata-greation guidance for compound-object items
'default' may be used in place of a genre/form-term column heading in collections with only one category of resource, or for a general-purpose collection category.

For further information about compound objects and compound-object items, refer to Compound objects.

Field label	Field order	Photographs	Field configuration
Title	1	Record values	See details
Photographer	2	Record values	See details
Date (EDTF)	3	Record values	See details
Date	4	Record values	See details
Dates	5	Record values	See details
Notes	6	Record values	See details
Subjects (LCTGM)	7	Record values	See details
Subjects (LCSH)	8	Record values	See details
Location Depicted	9	Record values	See details
Digital Collection	10	Record values	See details
Order Number	11	Record values	See details
Ordering Information	12	Record values	See details
Citation Information	13	Record values	See details
Negative Number	14	Record values	See details
Repository	15	Record values	See details
Repository Collection	16	Record values	See details
Repository Collection Guide	17	Record values	See details
Object Type	18	Record values	See details
Physical Description	19	Record values	See details
Digital Reproduction Information	20	Record values	See details
Studio Location	21	Record values	See details
Original Creator	22	Record values	See details
Studio Name	23	Record values	See details
Photographer's Reference Number	24	Record values	See details
Contributor	25	Record values	See details
Acquisition	26	Record values	See details
Rights URI	27	Record values	See details
Restrictions	28	Record values	See details
Type	29	Record values	See details
Institution	30	Record values	See details
Cataloging	31	Record values	See details
deprecated_values	32	Record values	See details

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Metadata creation guidance: Photographs > Standalone items

Photographs > standalone items: Title
Property definition	A name for the resource.
Recording values	A brief descriptive phrase that includes these elements, generally in this order: who, what, where, when. The Title is a concise sentence which will be used to label the thumbnails in CONTENTdm; it will also be the first line of the descriptive information. The Title may be the caption assigned by the photographer or the collector, or it may be created by Special Collections staff from the given caption and from additional sources. In the absence of any caption, the Title will be provided by Special Collections staff. If the caption provided by the photographer is adequate, place it in the Title field. Then, the Notes field should include this phrase: Title taken from photograph. If the caption provided by the photographer is inadequate, a created title should be placed in the Title field; the Notes field should then read: Caption on image: "Image title." If there is a series caption, it should be added, in the Notes field, in sequence after the title on the image: Caption on image: "Image title"; "Series title." There should also be a separate notation in the Notes field in the form: Part of Hegg series entitled: "Series title."
Examples / well-formed values	Alger house, interior view of living room Seattle, Washington, 1955 Woman mushing wood, Chilkoot Trail, ca. 1898
See also	Field configuration and further information
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Photographs > standalone items: Photographer
Property definition	The photographer or firm associated with the creation of the image
Recording values	Input Lastname, Firstname for all personal names. Use LC Authority File for form of name, if available. Enter the name of the photographer or firm associated with the creation of the image in hand. It should represent as closely as possible the creator’s name or the company’s name at the time of the creation of the image. Can be the same entry as in the Studio Name field. Includes both personal and corporate names.
Examples / well-formed values	Kinsey, Clark Boyd and Braas
See also	Field configuration and further information
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Photographs > standalone items: Date (EDTF)
Property definition	Prominent date for the resource, such as the date of creation of the original resource.
Recording values	Values entered for this property are not visible in the public interface. Date of creation of the original resource. Reflects the date in the "Date" field. Express all dates, including date ranges, using Library of Congress' Extended Date Time Format. The most recent version of the Library of Congress' summary of EDTF is available at https://www.loc.gov/standards/datetime/. Six formats are recommended for values in Date, each corresponding to a specific EDTF format: If the value of Date is YYYY, enter YYYY. If the value of Date is YYYY?, enter YYYY? If the value of Date is [month] DD, YYYY, enter YYYY-MM-DD. If the value of Date is [month], YYYY, enter YYYY-MM. If the value of Date is between YYYY and YYYY, enter YYYY/YYYY. If the value of Date is between YYYY and YYYY?, enter YYYY?/YYYY? If the value of Date is not any of the above, consult the EDTF specification to determine the appropriate notation. Date-Edtf value should agree with dates values entered in Date and Dates fields.
Examples / well-formed values	[If Date field is “2005”] 2005 [If Date field is “2005?”] 2005? [If Date field is “March 2005”] 2005-03 [If Date field is “March 11, 2005”] 2005-03-11 [If Date field is “between 2005 and 2006”] 2005/2006 [If Date field is “between January 2005 and February 2005”] 2005-01/2005-02 [If Date field is “between January 15, 2005 and February 01, 2005”] 2005-01-15/2005-02-01 [If Date field is “between 2005 and 2006?”] 2005?/2006?
See also	Field configuration and further information
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Photographs > standalone items: Date
Property definition	Prominent date for the resource, such as the date of creation of the original resource.
Recording values	Date of creation of the original resource. If the resource is a photograph, the date the original photograph was taken. Enter the date using one of the following formats: YYYY YYYY? [month spelled out] [day], YYYY [month spelled out], YYYY between YYYY and YYYY between YYYY and YYYY? In CONTENTdm, this field is used for display purposes only and should be user-friendly. Date value should agree with date values entered in Date (EDTF) and Dates fields. If the date when the image/resource in hand was produced is known, and is different from that of the original image, so note in the Notes field. If the date is unknown, enter an approximate date using one of the two above formats that express uncertainty, namely YYYY? or between YYYY and YYYY?. If none of the date formats above are adequate, use a custom date format. UW Libraries staff: For additional information see Date/Dates/Date-EDTF Explained .
Examples / well-formed values	1940 1940? May 9, 2001 March, 2001 between 1946 and 1952 between 1877 and 1976?
See also	Field configuration and further information
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Photographs > standalone items: Dates
Property definition	Prominent years for the resource, such as the date(s) of creation of the original resource; the expected value is a list of each and every pertinent year.
Recording values	Values entered for this property are not visible in the public interface. Date of creation of the original resource. The Dates value should agree with values for the Date-EDTF and Date fields. This field is indexed and enables date searching in CONTENTdm. Enter a year or years only. Do not use commas or other punctuation to separate years. If the value of Date is "YYYY", enter: YYYY If the value of Date is "[month], YYYY", enter the year only in the following format: YYYY If the value of Date value is “[month] DD, YYYY”, enter the year only in the following format: YYYY If the value of Date is “between YYYY and YYYY”, enter all years in the date range in the following format: YYYY YYYY YYYY YYYY For a Date value which is an uncertain year (for example, “YYYY?”): If research or available information about the resource can be used to produce a probable year or range of years, enter this. If no additional information is available, enter an eleven-year range by adding five years on either side of the uncertain year. For a Date value which is an uncertain range of years (for example, “between YYYY and YYYY?”): If research or available information about the resource can be used to produce a probable range of years, enter this. If no additional information is available, enter all years in the uncertain date range, plus the five years before the range and the five years after the range. UW Libraries staff: For additional information see Date/Dates/Date-EDTF Explained .
Examples / well-formed values	[Date: 1932] 1932 [Date: February, 1932] 1932 [Date: February 26, 1932] 1932 [Date: 1932-02-26] 1932 [Date: between 1931 and 1933] 1931 1932 1933 [Date: between January 1931 and July 1933] 1931 1932 1933 [Date: 1944?] 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 [Date: between 1939 and 1945?] 1934 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950
See also	Field configuration and further information
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Photographs > standalone items: Notes
Property definition	An account of the resource.
Recording values	Enter any information of importance that is not represented elsewhere. Each separate "note" should be a paragraph. Additional notes can be added, separated from the previous note using a blank line.
Examples / well-formed values	From album entitled: A Souvenir of the Harriman Alaska Expedition, May - August, 1899. Volume II, Cook Inlet to Bering Strait and the Return Voyage, leaf 172, right. Letterpress printed on album page: On the Beach--Port Clarence. Photograph taken by Dr. Clinton Hart Merriam, Chief of the Biological Survey, U.S. Department of Agriculture, member of the 1899 Harriman Alaska Expedition.
See also	Field configuration and further information
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Photographs > standalone items: Subjects (LCTGM)
Property definition	The topic of the resource.
Recording values	The Library of Congress Thesaurus for Graphic Materials I: Subject Terms (TGM I) will be used only when no appropriate term for a particular object or concept is available in LCSH. Separate multiple values using a semicolon and space ("; ").
Examples / well-formed values	Blockhouses--Washington (State); Tuxedoes; Fishermen--Washington (State)--Aberdeen
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Photographs > standalone items: Subjects (LCSH)
Property definition	The topic of the resource.
Recording values	Terms in this field are taken from the LC Subject Headings list (LCSH). LCSH and the National Authority File (LCNAF) will also be used for persons, objects, and places with proper names. Separate multiple values using a semicolon and space ("; ").
Examples / well-formed values	Markets—Washington (State)—Seattle McGraw, John Harte, 1911—Statues—Washington (State)—Seattle; Log buildings—Alaska—Fort Yukon Markets--Washington (State)--Seattle; Suzzallo, Henry, 1875-1933--Statues; Log buildings--Alaska--Skagway
See also	Field configuration and further information
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Photographs > standalone items: Location Depicted
Property definition	The spatial characteristics of the resource; refers to a physical region.
Recording values	Enter broad and local geographic locations given significant attention in the resource. Enter Country--State or Province--City. Forms of the names should be derived from the LC Authority File. For neighborhoods or other types of locales below the city level, enter an LCSH heading in the Subjects (LCSH) field above. Separate multiple values using a semicolon and space ("; "). Use current forms of place names, even if a different form was used at date of creation of the resource.
Examples / well-formed values	United States--Alaska--Port Clarence Russia--Siberia--Plover Bay United States--Alaska—Fort Yukon Canada—Yukon—Dawson
See also	Field configuration and further information
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Photographs > standalone items: Digital Collection
Property definition	Name of the digital collection.
Recording values	Enter the name of the digital collection the resource belongs to. Use the following value: Harriman Alaska Expedition Collection
Examples / well-formed values	Harriman Alaska Expedition Collection
See also	Field configuration and further information
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Photographs > standalone items: Order Number
Property definition	Number used to order a copy of a digital resource from the University of Washington Libraries.
Recording values	Enter the order number.
Examples / well-formed values	CVW051 COS321 ARC0443
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Photographs > standalone items: Ordering Information
Property definition	Instructions for ordering.
Recording values	Enter the instructions for ordering. If the item cannot be ordered, state that it cannot be ordered.
Examples / well-formed values	To order a reproduction, inquire about permissions, or for information about prices see: http://www.lib.washington.edu/specialcollections/services/reproduction/reproduction. Please cite the Order Number or the Digital ID Number. Reproductions are not available for order.
See also	Field configuration and further information
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Photographs > standalone items: Citation Information
Property definition	Brief citation/identifier format for the resource.
Recording values	Enter citation format information in accordance with the procedure developed in UW Libraries Special Collections.
Examples / well-formed values	University of Washington Libraries, Special Collections, [Order Number or Negative Number]
See also	Field configuration and further information
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Photographs > standalone items: Negative Number
Property definition	Reproduction number assigned to an image for purposes of duplication. It is a unique number in University of Washington Libraries Special Collections.
Recording values	Enter the negative number. It may be identical to another number in the record. If two negative numbers are associated with an image, separate multiple values using a semicolon and space ("; ").
Examples / well-formed values	UW12456 A. Curtis 2387 NA563; UW3476 La Roche 2056
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Photographs > standalone items: Repository
Property definition	The institution holding the resource.
Recording values	Enter the name of the institution in which the original item is held.
Examples / well-formed values	University of Washington Libraries, Special Collections
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Photographs > standalone items: Repository Collection
Property definition	Collection to which the original resource is a part.
Recording values	Enter collection name and number, represented as a phrase. Collection name is the name assigned by the holding repository to the original collection.
Examples / well-formed values	Harriman Alaska Expedition Collection. PH Coll 333
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Photographs > standalone items: Repository Collection Guide
Property definition	URI to an EAD finding aid.
Recording values	Enter only the URI to the EAD finding aid.
Examples / well-formed values	http://archiveswest.orbiscascade.org/ark:/80444/xv20530
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Photographs > standalone items: Object Type
Property definition	The nature or genre of the resource.
Recording values	Terms in this field are taken from the LC Thesaurus for Graphic Materials: Genre and Physical Characteristic Terms (LC TGM II). When describing a single resource, use the singular form of the term; when describing multiple resources, use the plural form of the term.
Examples / well-formed values	Photograph image
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Photographs > standalone items: Physical Description
Property definition	Description of the physical attributes of the original medium in which data, sound, images, etc., are stored; the carrier; may include an extent statement.
Recording values	Includes additional descriptive information about type of material or medium, color, and dimensions. Terms for visual materials should be taken from Graphic Materials: Rules for Describing Original Items and Historical Collections.
Examples / well-formed values	silver gelatin, b&w
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Photographs > standalone items: Digital Reproduction Information
Property definition	Description of the digital conversion process, date scanned, etc.
Recording values	Input a paragraph with pertinent information on the digital conversion process.
Examples / well-formed values	Scanned from a photographic print using a Microtek Scanmaker 9600XL at 72 dpi in JPEG format at compression rate 3. 10/1998.
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Photographs > standalone items: Studio Location
Property definition	City of publication in which the photographer/publisher worked at the time the image was printed.
Recording values	Values entered for this property are not visible in the public interface. If the studio location is noted on the front of the photograph, or is known to the cataloger, it is provided in Studio Location field. Input in standard hierarchical form separated by a dash (equivalent to two hyphens). If there is more than one studio location noted, separate them by semicolons.
Examples / well-formed values	United States—Washington (State)—Seattle Canada—Yukon Territory—Dawson
See also	Field configuration and further information
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Photographs > standalone items: Original Creator
Property definition	Name of the photographer or firm, artist, or architect associated with the creation of the original image.
Recording values	Values entered for this property are not visible in the public interface. This field to be used only if the entry in the Photographer field does not represent the original creator of the image. The Original creator is the name of the photographer or firm, artist, or architect associated with the creation of the original image. It should represent as closely as possible the creator’s name or the company’s name at the time of the creation of the original image. Includes both personal and corporate names. Input Lastname, Firstname for all personal names. Use LC Authority File for form of name, if available. Additional information about the original creator, and corresponding photographer’s reference number and any other significant references, are placed in the Notes field.
Examples / well-formed values	Kinsey, Clark Boyd and Braas
See also	Field configuration and further information
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Photographs > standalone items: Studio Name
Property definition	Name of the studio and/or publisher of the photograph.
Recording values	Values entered for this property are not visible in the public interface. If the studio name/publisher of the photograph on hand is known, it is provided in the Studio Name field. This is often identical to the entry in the Photographer field. Input the name of the studio. Input Lastname, Firstname for all personal names. Use LC Authority File for form of name, if available.
Examples / well-formed values	🚧🚧🚧
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Photographs > standalone items: Photographer's Reference Number
Property definition	University of Washington Libraries' reference number for a photographer.
Recording values	Values entered for this property are not visible in the public interface. The Photographer's reference number along with the name of the photographer provides a unique identification for the image. Input along with photographer's name; usually linked with the entry in the Photographer field.
Examples / well-formed values	Hegg 236 A. Curtis 23876
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Photographs > standalone items: Contributor
Property definition	A person or organization not specified in the Creator field or Photographer field who has made a significant contribution to the resource, but whose contribution is secondary to any person or organization specified in the Creator field.
Recording values	Input name of the contributor. Use LC Authority File for form of name, if available. Input Lastname, Firstname for all personal names.
Examples / well-formed values	University of Washington Libraries. Special Collections
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Photographs > standalone items: Acquisition
Property definition	Source and date of acquisition of the resource.
Recording values	Values entered for this property are not visible in the public interface. Input text describing the source and date of acquisition of the resource.
Examples / well-formed values	Purchased from Fairlook Antiques, Seattle, 1989 Gift of Aubrey Watzek, 1953; acc. no. 53-1634
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Photographs > standalone items: Rights URI
Property definition	URI that dereferences to a rights statement.
Recording values	Enter a rights statement from rightsstatements.org. UW Libraries Special Collections policy: for items with a date later than 95 years ago, enter http://rightsstatements.org/vocab/InC/1.0/ ("In Copyright"); for all else enter http://rightsstatements.org/vocab/CNE/1.0/ ("Copyright Not Evaluated.")
Examples / well-formed values	http://rightsstatements.org/vocab/CNE/1.0/ http://rightsstatements.org/vocab/InC/1.0/
See also	Field configuration and further information
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Photographs > standalone items: Restrictions
Property definition	Any restrictions on the use of a resource.
Recording values	Input the following text: For information on permissions for use and reproductions please visit UW Libraries Special Collections Use Permissions page: http://www.lib.washington.edu/specialcollections/services/permission-for-use
Examples / well-formed values	For information on permissions for use and reproductions please visit UW Libraries Special Collections Use Permissions page: http://www.lib.washington.edu/specialcollections/services/permission-for-use
See also	Field configuration and further information
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Photographs > standalone items: Type
Property definition	Describes the nature or genre of the content of the resource.
Recording values	Values entered for this property are not visible in the public interface. Input a value from the Dublin Core Type Vocabulary at http://dublincore.org/documents/dcmi-terms/.
Examples / well-formed values	StillImage
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Photographs > standalone items: Institution
Property definition	Information for the purpose of facilitating browsing in the University of Washington Libraries Digital Collections online interface.
Recording values	Values entered for this property are not visible in the public interface. 🚧🚧🚧
Examples / well-formed values	uw faculty, library, and teaching collections special collections
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Photographs > standalone items: Cataloging
Property definition	Messages for local catalogers.
Recording values	Values entered for this property are not visible in the public interface. Enter "xyz" to denote that the item requires subject headings from local catalogers.
Examples / well-formed values	xyz
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Photographs > standalone items: deprecated_values
Property definition	Metadata values which contain harmful language and have been deprecated.
Recording values	Values entered for this property are not visible in the public interface. This field is not visible to users. Use the deprecated_values field to record metadata values which have been removed or replaced, in whole or in part, because they contain harmful language. The field should not be used when making minor corrections, eliminating typographical errors, or removing or replacing values for reasons other than to remediate harmful language in digital-collections metadata. If a value is removed or replaced for a field which already has deprecated values recorded, add the new value to existing deprecated_values field contents (do not overwrite or delete existing contents). Enter a value including three components: 1) The label of the field where a value was replaced or removed. Use the field label at the time of change, if field labels in the collection have changed over time. 2) The entire value which was replaced or removed. Even if a portion of the deprecated value remains in the new value, record the entire value here. 3) The date on which the change was made. Format dates using the Extended Date/Time Format (EDTF) Specification. Separate each of these components with two pipe (‘\|’) characters, so that values are structured as follows: [1. FIELD NAME] \|\| [2. DEPRECATED VALUE] \|\| [3. DATE VALUE REPLACED OR REMOVED] Separate multiple values with a double semicolon--;;.
Examples / well-formed values	Title \|\| Eskimos in umiaks alongside the GEO. W. ELDER, Plover Bay, Siberia, July 1899. \|\| 2023-10 Title \|\| Eskimo summer house, or topek, constructed of reindeer skins stretched over poles, Plover Bay, Siberia, July 1899. \|\| 2023-10;; Subjects (LCTGM) \|\| Yuit Eskimos--Structures--Russia (Federation)--Plover Bay \|\| 2023-10;; Subjects (LCSH) \|\| Yuit Eskimos--Dwellings--Russia (Federation)--Plover Bay \|\| 2023-10 Title \|\| Eskimo women and children on the deck of a whaling ship, Port Clarence, Alaska, July 1899. \|\| 2023-10;; Subjects (LCTGM) \|\| Eskimos--Women--Clothing & dress--Alaska--Port Clarence \|\| 2023-10;; Subjects (LCTGM) \|\| Eskimos--Children--Clothing & dress--Alaska--Port Clarence \|\| 2023-10
See also	Field configuration and further information
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